Looking for a spreadsheet solution for a work issue? Here are a good amount of Excel tips: Excel 2007 introduced a major new feature: Excel Tables. When you set up an Excel Table (or just “Table”) Excel names each column of data automatically. Also, when you add adjacent rows or columns to a Table, Excel expands the Table to include this new data, also automatically. This is in contrast to Simple Tables, where we must take the manual steps needed to add border cells and define range names. To create this Table, set up data arranged as you see in this example; select the headers and data; choose Insert, Tables, Table; in the Create Table dialog, ensure that “My table has headers” is checked; then choose OK.
Spreadsheets are composed of columns and rows that create a grid of cells. Typically, each cell holds a single item of data. Here’s an explanation of the three types of data most commonly used in spreadsheet programs: Formulas are mathematical equations that work in combination with data from other cells on the spreadsheet. Simple formulas are used to add or subtract numbers. Advanced formulas perform algebraic equations. Spreadsheet functions are formulas that are built into Excel.
When data is imported from a database or enterprise reporting system, numerical data may be transferred as text. Such situations can create sorting problems. Look for numerical characters that are left aligned in cells. Numeric values should align to the right by default.
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Excel file formats: The binary file format (BIFF12) for Excel 2010 and Excel 2007. .xlam The XML-based and macro-enabled Add-In format for Excel 2010 and Excel 2007. An Add-In is a supplemental program that is designed to run additional code. Supports the use of VBA projects and Excel 4.0 macro sheets (.xlm).
Text file formats: .txt Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. .csv Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Excel Tips and Tricks!
Generally there are three shortcuts in the top menu, which are Save, Undo Typing and Repeat Typing. However, if you want to use more shortcuts, like Copy and Cut, you can set them up as follows: File->Options->Quick Access Toolbar, add Cut and Copy from the left column to the right, save it. You will see two more shortcuts added in the top menu.
In order to retain the validity of data, sometimes you need to restrict the input value and offer some tips for further steps. For example, age in this sheet should be whole numbers and all people participating in this survey should be between 18 and 60 years old. To ensure that data outside of this age range isn’t entered, go to Data->Data Validation->Setting, input the conditions and shift to Input Message to give prompts like, “Please input your age with whole number, which should range from 18 to 60.” Users will get this prompt when hanging the pointer in this area and get a warning message if the inputted information is unqualified.
